Discover The Power of Document Scanning!

Converting paper employee files to secure digital files provides instant access from any HR system.

Human Resource (HR) departments, much like other functional areas within an organization, face increasing pressure to accomplish more with less. This includes becoming more efficient when handling HR records and employee transactions, both of which continue to grow at unprecedented rates and contain private information requiring secure storage and careful handling.

Convert paper employee files to secure digital records.

Human Resource departments must also comply with more stringent regulatory obligations than ever before, in particular those related to the storage and handling of employee records as well as those with broader business continuity and disaster recovery requirements. These state and federal workforce regulations (as well as international ones) are forcing HR professionals to keep more HR records. Together, these issues have challenged HR executives to securely store documents in a cost-effective and compliant manner while maintaining easy access to them.

There are many reasons and benefits to digitize employee files.

For many companies, the solution to managing large amounts of sensitive information is to begin to digitize their information. In doing so, these organizations seek to control costs, comply with regulations and create central access. The Association for Information and Image Management (AIIM) surveyed businesses on their prime drivers for digitizing paper records and found that efficiency and productivity, followed by concerns about compliance were the strongest motivators.